![]() If you need to search for a sent invoice later, your search will go much faster if you’ve planned ahead and included the invoice number in the subject line of your email. Include the invoice number in the subject line The one exception to this rule is if your invoice is complicated or you need to add a specific reminder for a certain client – but even then, it’s easier to add necessary information to an existing template than to write the email from scratch. You can use accounting software to save email templates for when it’s time to send them that way, your invoice is only a few clicks away from being sent. You might find yourself invoicing a lot, and if so, it’s much more efficient to use an email template than it is to write a separate email each time you invoice. Sending a PDF attachment also makes it easier for the recipient of the invoice to print it out if they wish, or to save a clean copy of your invoice wherever they need to. Invoices should never be typed into the body of an email they should always be sent as a PDF attachment so they can’t be intercepted and edited by fraudsters. Include the invoice itself as an attachment, not in the body of the email Make sure you discuss where your client would like their invoices sent before you send it out – often larger companies will have separate accounting departments, and even freelance workers may have hired accountants that do their paperwork for them. Feel free to reach out if you have any questions. Hope this email finds you well! Please see attached invoice number for. Invoices should never come as a surprise, so your email can be a simple friendly notification that their invoice is attached, and thanking them for their business.Īn invoice email should sound something like this: (© AdobeStock) What is an invoice email?Īn invoice email is an email that contains an invoice, usually as an attachment, and a brief note to the client. An invoice email is an email that contains an invoice, usually as an attachment, and a brief note to the client. If they don’t, having emailed the invoice makes it easier to follow up when it’s time to send a collections email. Emailed invoices, on the other hand, are received instantly and hypothetically speaking, your client can start processing payment right away. Paper invoices may get lost in the mail, and it can be hard to predict when the client will receive them. Invoicing by email is the quickest way to get paid – if you’re debating how to send an invoice, it’s best to choose sending it by email where possible. Sending invoices by email doesn’t have to be a tedious or time-consuming process.Maria Peloponisiou ~ 5 min Reading time | 16. This ensures that your emails are indeed going to the right person and that they are being received. Last, but certainly not least, if you’ve sent your invoice by email and you haven’t heard anything for a while, it’s a good idea to follow up with another email and a phone call. This information may include the date that you originally sent the email (as proof that you sent it) along with a paper trail showing that you requested payment of the invoice on a certain date. Plus, should an invoice ever have to be sent to a collections agency, you’ll have necessary information readily available. This way you can simply use an invoice template each month and use the saved time to keep track of what has been paid and what’s still outstanding. If you send invoices often, it’s worth investing in a good software platform to help you better manage your invoices. That’s because different email programs can render images and tables differently, and some may even block your email from ever arriving because it looks suspicious. It’s also important that you send the invoice as an actual attachment rather than pasting it in the body of the email. Sending invoices by email doesn’t have to be a tedious or time-consuming process. ![]() Smaller companies usually have their accounting handled by one person, but larger companies can have entire accounting departments that are in charge of processing payments. Thank you for your business! It’s a pleasure working with you!īe sure that your client has specified where they want invoices sent. Please find attached this month’s invoice number (number) for (amount). To start creating your email invoice, simply write something like: ![]()
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